Lund University

E-mail your document

STEP 1 - Convert your document to a printable format

Attention. Employees with more than one "kostnadsställe" can not always use this method. Read more.

If you want to print by e-mailing your document, the file format needs to be one of the following:

ApplicationFile Extension
Picture Filesbmp, dib, gif, jfif, jif, jpe, jpeg, jpg, png, tif, tiff
Excelxlam, xls, xlsb, xlsm, xlsx, xltm, xltx
Powerpointpot, potm, potx, ppam, pps, ppsm, ppsx, ppt, pptm, pptx
Worddoc, docm, docx, dot, dotm, dotx
Textrtf, txt

If your document comes in a file format not stated above, or if you want to be sure the print-out looks exactly as you want it to look, you need to convert the document into PDF format.

Create a PDF file - Windows 10

There is a built-in printer you can use to convert any print-out to PDF format. Select Print and then select Microsoft Print to PDF as your printer. You can decide where on your computer the document is saved, and you can name it.

Microsoft Office has a built-in option of saving documents in PDF format as well. Select File. Select Export and Create PDF/XPS. Select the folder you want to save your document in and click Publish.

Create a PDF file - Mac OS

If you are using macOS you can create a PDF file the following way: Select Print and click PDF down in the left corner in the print window. Select Save as PDF.

STEP 2 - Email your dokument

  • You can only print to Canon printers/copiers with this method.
  • Only A4 prints are guaranteed to print properly.
  • Prints sent to will be in duplex. If you want to print to only one side of the paper, send several one paged documents. (On some printers you can make a choice on the panel for each print).
  • Prints sent to will be in simplex.  (On some printers you can make a choice on the panel for each print).
  • You choose between color and grayscale printing by choosing the correct mail adress
  • Attach your document to an email and send it to one of the email adresses below.
  • You should email from your LU email account to make sure the document is printed directly.
  • If you send the mail from a private email adress, you will receive an email with instructions to asssociate the email adress with your printing account.
  • Now you can go over to the printer, log in and release your print.


Mail adresses
Grayscale printed in duplex printed in simplex